Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who Chambers shares this information with, the security mechanisms Chambers has put in place to protect your information and how to contact Chambers in the event you need further information.
Who Am I?
Trinity Chambers collects, uses and is responsible for personal information about you. When Chambers does this it is the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018.
Trinity Chambers is a Trade Protection Association. It exists through the Head of Chambers and through individual members of Chambers coming together as independent practitioners to pool their resources in order to carry out their individual practises as self-employed barristers.
Each individual member of Trinity Chambers is an independently registered data controller and not a data processor.
If you need to contact Chambers about your information or the processing carried out you can use the contact details at the end of this document.
What does Chambers do with your information?
Chambers collects some or all of the following personal information that you provide:
c.lifestyle and social circumstances
d.goods and services
f. education, training and employment details
g.physical or mental health details
h.racial or ethnic origin
i. political opinions
j. religious, philosophical or other beliefs
k.trade union membership
l. sex life or sexual orientation
n. biometric information for the purpose of uniquely identifying a natural person
o. criminal proceedings, outcomes and sentences, or related security measures
p. other personal information relevant to instructions to provide legal services, including information specific to the instructions in question.
Information collected from other sources
The same categories of information may also be obtained from third parties, such as members of Chambers, experts, members of the public, your family and friends, witnesses, courts and other tribunals, suppliers of goods and services, investigators, government departments, regulators, public records and registers.
How Chambers uses your personal information: Purposes
Chambers may use your personal information for the following purposes:
Marketing and promotion
In relation to personal information collected for marketing purposes, the personal information consists of:
This will be processed so that you can be provided with information about Chambers and the Barristers/Mediators/Arbitrators and to invite you to events.
You may contact Chambers using the contact details at the end of this document if you no longer wish to receive such invitations or information.
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Whether information has to be provided by you, and why
If you apply to Chambers for a position or are seeking a reference or are a member of staff your personal information has to be provided to Chambers, so that your application/reference can be properly assessed/your employment records, pay and pensions can be administered and to enable Chambers to comply with its regulatory obligations, and to keep accounting records.
Members of staff receive GDPR training and are asked to read and sign a separate GDPR privacy notice.
If you are offering or providing Chambers with goods or services your information may be processed in relation to such offers or contracts.
The legal basis for processing your personal information
Chambers relies on the following as the lawful bases to collect and use your personal information:
Who will Chambers share your personal information with?
It may be necessary to share your information with the following:
Chambers may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Chambers’ consent or your consent, which includes privileged information. Chambers may also be required to disclose your information to the police or intelligence services, where required or permitted by law.
Sources of information
The personal information Chambers obtains may include information obtained from:
Transfer of your information outside the European Economic Area (EEA)
This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.
Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection. The list can be found here. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.
If Chambers decides to publish a judgment or other decision of a Court or Tribunal containing your information then may be published to the world.
Chambers will not transfer personal information outside the EEA except as necessary for the conduct of any legal proceedings.
If you would like any further information please use the contact details at the end of this document.
How long will Chambers store your personal information?
Chambers will normally store all your information:
As explained above, Chambers is relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when you applied to become a member of staff, tenant, pupil or mini-pupil /you asked Chambers to provide a reference.
You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where Chambers also relies on other bases for processing your information, you may not be able to prevent processing of your information.
If there is an issue with the processing of your information, please contact Chambers using the contact details below.
Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:
If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual's rights under the GDPR.
If you want to exercise any of these rights, please:
Please note if you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by following emailing firstname.lastname@example.org
How to make a complaint?
The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.
Chambers does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on the Chambers’ website at www.trinitychambers.co.uk
Changes to this privacy notice
This privacy notice is effective from 25th May 2018. Chambers continually reviews its privacy practices and may change this policy from time to time. When it does an amended privacy notice will be placed on the Chambers’ website.
If you have any questions about this privacy notice or the information Chambers holds about you, please contact Chambers using the contact details below.
The best way to contact Chambers is email email@example.com
Where there is a specific concern, any email should be addressed for the attention of the Practice Director.